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How to Obtain a Receipted Copy of Sales and Use Tax Returns

When is a receipted copy of my tax return needed?

Traditionally, the tax you owe on a vehicle transaction is paid at the same time that you title that vehicle. However, there may be times when you do not have all the documentation in order to title the vehicle, yet you must pay the tax to avoid late filing penalty and interest. In those cases, if you are filing a paper Form ST-556 or ST-556 LSE, you can file your tax return and make your tax payment directly with the Department of Revenue on or before the due date and request a receipted copy of your tax return. You may submit this receipted copy of your tax return to the titling agency in place of the original tax return to satisfy the titling agency's requirement to verify that the proper tax return has been filed and the tax has been paid.

If you filed Form ST-556 or Form ST-556-LSE electronically using MyTax Illinois, you should not request a receipted copy of your return. The Illinois Secretary of State or other state government titling agency will accept a copy of the confirmation page from MyTax Illinois as sufficient proof that the form has been filed and the tax has been paid. If you did not print this confirmation page, you can print your return from MyTax Illinois. This print copy displays the confirmation number of your filed return and will be accepted as an alternative to the confirmation page as proof of filing.

Important note for out-of state dealers, leasing companies, lending institutions or other retailers – If you file a paper Form ST-556 or Form ST-556-LSE and make the tax payment directly with the Illinois Department of Revenue on behalf of your Illinois customer, you will need to provide a receipted copy of the return and payment to your customer. Your Illinois customers will not be able to obtain title and registration in Illinois without proof that the tax return already has been filed and the tax has been paid.

How do I request a receipted copy of my tax return?

If you are filing the tax return and making the payment directly with us and would like to request a receipted copy at the same time, you can do so either by mail or by visiting one of our offices in person.

If you are filing and paying by mail, send us the original tax return and a separate remittance for each tax amount due for each return you are filing, along with the following:

We will receipt the photocopy of your tax return at no charge by attaching an orange-colored label to the upper right hand corner of your photocopy and returning it to you in the postage-paid envelope that you provided.

Mail your request for a receipted copy, along with your tax form and payment, to:

ILLINOIS DEPARTMENT OF REVENUE
PO BOX 19042
SPRINGFIELD IL 62794-9042

If you prefer, you can visit one of our offices and request your receipted copy in person. You must bring an original tax return and separate remittance for each tax amount due, along with a photocopy of each tax return you want us to receipt. The Department of Revenue personnel at the following locations will receipt and return to you the photocopy of your tax return.

In Chicago (for forms ST-556 and ST-556-LSE only)

In Springfield (all forms)

Note: This receipted copy process was established as a special service when circumstances prevent you from following the normal process of submitting your original tax return with the application for title and registration. You should not request a receipted copy of your tax return as a general practice to satisfy the requirements of the titling agency.

If I do not have my original tax return, can I obtain a copy of my return through some other method?

If you do not have your original tax return or a copy, you must submit Form IL-4506, Request for Copy of a Tax Return, to request a copy. There is a $5.00 charge for each copy you request and an additional $5.00 if you would like to have that copy receipted.

If you are requesting a copy of your tax return for the purpose of applying for title and registration, a standard copy alone will not be accepted in the place of an original return or a receipted copy. The Illinois Secretary of State or other state government titling agency also will require that you provide a copy of the front and back of the canceled check you used to pay the tax due on the return.

You can submit your Form IL-4506 request in person at our Springfield office, but please be aware that our personnel may not be able to provide you with a copy of your return at that time. If we cannot provide you with an immediate copy, we will complete your request by mailing the copy to the address you enter on the request form.

Note: Form IL-4506 requests are accepted in person only in our Springfield office. If you attempt to submit Form IL-4506 at any other regional office, you will be instructed to submit your request by mail.

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